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    The South of England Basset Hound Club             

                                            

GENERAL DATA PROTECTION REGULATION (GDPR)

 

TO COMPLY WITH GENERAL DATA PROTECTION REGULATION (GDPR), we must tell you what personal data we hold about you, why we hold it and how it will be used. Our processing of personal data is based on you having given consent but you have the right as a data subject to withdraw that consent at any time and we undertake to delete the data if requested by you. 

 

Any data we hold will be used only for purposes directly related to the activities and effective administrative running of The South of England Basset Hound Club (SofEBHC) and will not be provided to any other person, organisation or business for any other purposes, except where required by law.

 

The South of England Basset Hound Club Protection Principles

 

The South of England Basset Hound Club will comply with data protection law. Any personal information we hold about you will be:

                *  Used lawfully, fairly and in a transparent way;

                *  Collected only for valid purposes (as explained below) and not used in any way that is    

                    incompatible with those purposes;

                *  Relevant to the purposes we have told you about and limited only to those purposes;

                *  Accurate and kept up to date;

                *  Kept securely;

                *  Kept only for as long as necessary, for the purposes we have told you about, and in accordance 

    with our data retention policy (see below).

 

Personal Data Held by The South of England Basset Hound Club

 

For the efficient running of the South of England Basset Hound Club we need to keep a record of:

               •  Your name;

               •  Your address;

               •  Your home and/or mobile telephone number(s);

               •  Your email address;

               •  Your SofEBH Club membership category (UK Single/Joint; Junior; Overseas   

                  electronic/postal, Honorary) and date/year of joining;

               •  If you have a repeat standing order for membership payments (we do not keep details of your bank

                  account);

 

Note: You are not obliged to provide the personal data in question. However, if you do not give this information, we will be unable to perform our administrative function in providing you with The SofEBHC Club services. 

 

The South of England Basset Hound Club Use of Personal Data

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The SofEBH Club will maintain and process your personal data in providing membership services and organising events. We may also use personal information for additional relevant and related purposes where you might reasonably expect us to do so and where this is not outweighed by your own interests, fundamental rights or freedoms. This may include:

  • Maintaining our records and related information, including updating your details and preferences;

  • Contacting you with relevant information (eg newsletters, event and breed related details, show schedules)

   by mail, email, telephone;

  • Publication in The SofEBH Club show catalogues of your personal data, save address if opting out, and dog

    information

  • Publication of show/event results on The SofEBH Club website or in other SofEBH Club publications;

  • Communications related to membership and invitations to participate in canine health studies;

  • Administration and communications relating to judging lists and The SofEBH Club judging appointments;

  • Assistance with upholding our SofEBH Club objectives and acting in cases where there may be a breach of

    The SofEBH Club Rules or Codes of Ethics;

  • Assistance in ensuring compliance with Kennel Club Rules and Regulations;

  • Assistance with queries, complaints and dispute resolution.

 

You may request to see all the personal data we hold on you (we are allowed 40 days to provide it).

We only keep your data for the reasons outlined above.

We undertake to delete your personal data, or withhold it from publication, if you request us to do so in writing.

 

The South of England Basset Hound Club Disclosure of Personal Data to Other Third Parties

 

The SofEBH Club may use service providers to help us provide you with our services. Personal data may be transferred to such service providers, who act for or on our behalf, for further processing in accordance with the purpose(s) for which the data was originally collected or may otherwise be lawfully processed. This may include:

  • Production of The SofEBH Club newsletter;

  • Production of The SofEBH Club show/event catalogues;

  • Other SofEBH Club publications.

 

Such third parties have contracted with us as data processors under the requirements in the GDPR. They are contractually bound to only use personal data for the agreed purpose(s). Relevant persons working for these third parties will have access to your personal data under the terms of the data processor contract, but only to the extent necessary to perform their services for us.

 

The South of England Basset Hound Club Data Retention Policy

 

The SofEBH Club will only retain personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Personal data may be further processed and stored for archiving in the interests of statistical and historical purposes. When doing so, we will consider any link to the initial purpose, the context the data was collected in, the reasonable expectations of members, the nature of the data, the consequences of further processing and the existence of appropriate safeguards.

 

Old membership lists and other electronically held data may have some historical value and/or statistical value. The SofEBH Club will consider how long it is practically useful.

 

Information and Contact Details

 

We may update this information from time to time.  Please contact The SofEBH Club Secretary if you have any questions or concerns about personal data and privacy matters.

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